- Full-time position
- $92,000 per annum, plus super
- Applications close Friday, 13 October 2023.
- Position description available here.
About the Division
The Policy Division, in addition to its research, policy formulation and advocacy roles, provides administrative support to specialist Sections, Advisory Committees and Working Groups. These groups are made up of lawyers who are expert practitioners in particular fields of law and public legal policy areas such as access to justice.
About the Role
The Executive Officer will provide superior administrative and secretariat services to the Policy Division of the Law Council of Australia. The Executive Officer will work with the Law Council’s Policy Division, led by the Director of Policy, to assist in delivering the Law Council’s primary operational outputs. The Executive Officer will have overall accountability for facilitating workflow through the Policy Division, coordinating all communication and the management and prioritisation of all executive administrative functions, under the Director of Policy.
Duties and Responsibilities will include:
- Oversee the planning, prioritising, coordinating, and managing of the administrative activities of the Policy Division in consultation with the Director, Policy.
- Manage Policy document flow process including management of clearance and approvals process for submissions, correspondence – integrating with CEO and President.
- Produce weekly Current inquiries list for constituent bodies, sections and staff and coordinate within broader Policy document flow process.
- Draft and maintain Policy Division standard operating procedures and best practice guides, including template and pro forma documents, Policy Style Guides, and record keeping practices.
- Coordinate, and contribute to, the consolidation of Divisional input to key Law Council documents, such as the Annual Report, Directors (including Policy Division Report) and Executive papers, the Law Council Budget, and the Strategic Operational Plan process.
- Provide first review of Law Council and Section submissions, correspondence, and memos.
- Draft Divisional minor, non-legal correspondence.
- Create and manage Policy Division stakeholder and constituent body contact lists.
- Arrange Parliamentary, Departmental and constituent body liaison meetings.
- Minimum three years’ experience working within a similar role.
- Advanced writing skills and the ability to provide high-level oversight to quality assurance. Experience working with law or policy highly regarded.
- Demonstrated excellent Executive support skills in administration, logistics and diary support.
- Excellent initiative and highly organised, with an ability to juggle competing priorities and respond both flexibly and proactively as matters unfold.
- An outstanding level of attention to detail.
- Well-developed interpersonal, verbal, and communication skills, including the ability to establish effective and trusted relationships with stakeholders.
- Demonstrated ability to exercise sound judgement.
- Strong self-sufficiency and ability to adapt.
- Self-motivated with excellent capacity to work autonomously.
- Confident leadership skills, with capacity to occasionally manage upwards when required for operational outputs.
- Tertiary qualifications will be highly regarded.
How to apply
Please send a copy of your resume and cover letter to Katie Hancock, HR Business Partner via email at email@example.com by 5pm on Friday, 13 October 2023.